Sponsorship & exhibitor opportunities

Optometry Tomorrow 2024 incorporating BCLA Focus gives you the opportunity to present your company to over 500 eye care professionals/clinicians. For more information regarding the packages available, please contact sponsorship@college-optometrists.org.

Terms & conditions

  • Exhibition stands are sold as space-only: there is no shell-scheme, but companies are welcome to build their own stands if desired
  • Exhibition spaces are limited and sold on a first-come, first-served basis
  • Full payment due within 30 days of invoice. Exhibitors and/or sponsors must make full payment before the beginning of the conference build-up, in order to have the right to participate
  • Notice of cancellation must be received in writing to College Events team at sponsorship@college-optometrists.org:
    • before 29 February 2024 - 50% of the total booking fee will be refunded
    • on or after 29 February - no refunds will be given
  • All information and leaflets to be distributed will be subject to approval
  • All exhibition stands are to be staffed during exhibition opening hours
  • Exhibitors will not be allowed to display exhibits in such a manner as to obstruct gangways or affect the displays of neighbouring exhibitors. Gangways must at all times be left clear and free for passage
  • Stands located in the centre of the room (platinum and gold sponsors) must not build higher than 2.5m
  • If stands either side or in front of/behind you do not sell, the College reserves the right to adjust the layout of the stands accordingly or amend sponsorship levels and sell to interested parties - you will be consulted. This may also mean that there may be more ‘open sides’ to your stand than expected
  • The conference venue and College cannot accept liability for any loss or damage sustained, occasioned from any cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or contractors or employees, and will indemnify the organisers against all claims and expenses arising therefrom
  • Insurance: exhibitors and sponsors are reminded of the need to consult their insurance company or brokers to cover themselves fully against all risks at the exhibition and in workshops
  • Details of conference deadlines will be issued to all confirmed exhibitors and sponsors
  • All fees quoted exclude VAT unless otherwise stated
  • Exhibitors must provide a risk assessment to the event organiser before the conference
  • When you book your stand, if requested we will let you know which organisations have booked spaces next to you, and similarly, you should let us know if there are competitors you would prefer not to be positioned near
  • There is a limited number of exhibitor passes for certain size stands – no more than four representatives can attend for those occupying stands up to 8m2, eight representatives for stands at 12m2, ten representatives for 18m2 and 12 representatives for 20m2
  • Only the Platinum, Gold, Silver and Bronze sponsor two year packages are available at the discounted rate. If you are signing up to the two-year discounted package, please note that the package benefits only apply for the first year you sign. The College reserves the right to alter the package benefits in the second year. Additional benefit costs will be charged at full price and the full price of these may change annually. If you purchase add-on sponsor packages in addition to the Platinum, Gold, Silver or Bronze package then these add-ons will be charged at the full price each year. The price of add-on packages may increase from year to year
  • If a Platinum, Gold, Silver or Bronze sponsor purchases a two-year deal, a new booking form will need to be completed for the second year, and the terms and conditions may change
  • As a Platinum, Gold, Silver or Bronze sponsor, your organisation must sign a College data agreement with regards to delegate data that you receive before, during and after the conference

Please print/save a copy of this page for your records. If you have any queries, please contact sponsorship@college-optometrists.org or call 020 7766 4397.