5.3 Preparing for Stage One visits

To prepare for your Stage One visit:

  • Make sure you have watched our Introduction to the Scheme video.
  • Study the competencies that will be assessed in your next visit, including the evidence required and the indicators. You can see these on assessment frameworks in each visit section.
  • If it is visit two, three or four, read the action plan from your previous visit.
  • Arrange to complete any witness testimonies with one of your supervisors.
  • Complete any reflective accounts.
  • Ensure your logbook and reflective portfolio are up-to-date.
  • Complete and send your assessment framework, visit plan, logbook, witness testimonies and reflective accounts to your assessor a week before the visit.
  • If you have anonymised patient records, also send through the anonyimsed patient record supervisor declaration form.
  • Make sure your supervisor knows the time and date of your visit, and that they have completed your supervisor review scores.

To prepare for a remote visit:

  • Find a quiet space to complete the assessment. This can be in your practice or at home.
  • Make sure you have access to a computer or tablet with a camera.
  • Have a form of photo ID ready for your assessor.
  • Make sure you have all your documentation needed for your remote visit, ready to share with your assessor.
  • You will be required to sign a declaration when returning your visit plan to your assessor that you will not cheat or engage in misconduct, and that you will not record or share elements of your assessment with others.
  • You will be required to sign a separate declaration when submitting a Reflective Account, declaring that it is all your own work and has not been plagiarised. These will be regularly and randomly sampled by assessors and senior assessors.
  • Make sure your supervisor is available to join at the end of your visit for assessor feedback.

You will need to confirm that you are alone in the room. If appropriate, you can use your camera to show that you are alone.

You must keep your camera on at all times. If you deliberately turn off your camera without prior agreement, your assessor has the right to terminate your assessment.

To prepare for a face-to-face visit:

  • Ensure you have sufficient PPE to wear throughout your visit. Check current guidance on PPE.
  • You must also have sufficient PPE for your assessor, as required by your place of work, and College guidance.
  • Ensure that you follow all local guidance and infection control guidelines for members of staff at your practice during the visit.
  • The consulting room you use for the visit must be at least 2.5m in length or width. A 2.5m diagonal length is not sufficient. The room does not need to be 2.5m square.
  • It might not be possible to stay two metres away from your patient and assessor throughout the visit, but use the space available as much as possible.
  • If you display symptoms of COVID-19 ahead of a Stage One face-to-face visit, you must follow government advice on self-isolation, and let your assessor or the College know as soon as possible. If you need to cancel and rearrange a visit at short notice due to COVID-19, and can provide evidence of this, then there will be no additional charge.

    The main symptoms of the virus are:
    a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature) 

    a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if you usually have a cough, it may be worse than usual) 

    a loss or change to your sense of smell or taste – this means you've noticed you cannot smell or taste anything, or things smell or taste different to normal.
    Most people with coronavirus have at least one of these symptoms.
  • If you need to cancel a Stage One visit at short notice, due to symptoms of COVID-19, advice from track and trace, or changes in the local guidance, contact the College and your assessor as soon as possible.